System Administration
Work Station Control Panel Program - SET 1
This is the Control Panel program for each work station. System administrators can also use this program by entering CONTROL WS at a command line. WS indicates the two character W.S.I.D. you want to update. For example, enter CONTROL A1 to access the Control Panel for work station A1.
A control panel entry is made for each workstation. Details of the Control Panel are managed by your system administrator or data processing manager. However, there are some important settings that you should discuss with each user to ensure that their requirements are properly addressed. The Control Panel contains options and parameters that affect Order Entry and other systems, based on the work station being used. For example, you can set where certain documents print depending on the work station that requests the document.
The Control Panel Maintenance program, which establishes system defaults and restrictions for each work station, allows for:
- Viewing of all Control Panel records
- Scrolling through all Control Panel records
- Seeing the AS/400 device description that relates to each Control Panel entry
- Logical grouping of system parameters
- Mass updating of Control Panel records
- Copying of one Control Panel record to another
- Accessing multiple views
There are three screens for the Control Panel File Maintenance Screen. These screens allow you to quickly see the settings for each work station control panel. Press F11 to toggle through the views.
Screen 1 - General Default and Restriction Options
Screen 2 - Order and Invoicing Options
Screen 3 - Inventory, Warehouse and Printing Options
Options and Function Keys
The following options and function keys apply to all three views.
Option/Function | Description |
Opt |
Type the option letter for the function you want to perform. If you type a letter in the entry fields of several files before pressing Enter, the specified functions are performed on the files in the order in which the files are displayed. The options are:
* = These options require a high-level password to execute. |
Function Keys |
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Screen 1 - General Default and Restriction Options
Field | Description |
Work Station | The ID of the work station whose control panel is being updated. |
DFT Company # | The Company number this work station is most often associated with. |
DFT Warehouse | The warehouse most often utilized by this work station. This warehouse is the default that appears on the Inventory Inquiry screen for this work station. |
DFT Search Warehouse | Enter ALL to always see all warehouses when checking stock using the serial number display. Enter a specific warehouse to see only that warehouse, unless you specify otherwise at the time you are searching. If your default warehouse is different than your search warehouse, both are displayed. Enter *MX to display serial numbers in a warehouse sequence as specified in the Warehouse Matrix File. The Warehouse Matrix File causes the customer's warehouse to display first, followed by the warehouses as specified in the Warehouse Matrix File in the System Settings Menu. This setting primarily affects the serial number display that is included in the Order Entry, Order Change, Invoicing, and Inventory Inquiry programs. It also affects the warehouses that display on the F2 and Partial Item Number Search Screen within the programs mentioned above. |
DFT Branch | Enter the branch code that should be credited with all orders entered at this work station. If this work station can be used for entering orders for multiple branches, either enter ALL to cause the Order Entry program to ask the user to specify a branch, or enter C* to cause the Order Entry program to always use the branch code in the Billto File record. Enter C* if you have multiple branches and centralized order entry. |
DFT Cash Branch | Enter in a branch code to assign that branch to any order desk cash receipts recorded at this work station. This branch is used by the Order Desk Cash Reconciliation programs. |
DFT Initials | The initials of the primary user of this work station to ensure proper credit for the orders entered here. If multiple users share this work station, leave this field blank. You can also enter default initials based on the user ID using the CTRLUSER program. |
DFT Ship Via | Leave blank to default to the Ship Via codes entered for each customer in the Billto File. Enter a Ship Via code, such as WC for will call, if most orders entered at this work station are shipped the same way regardless of customer. Refer to the Classification Codes File for a list of valid Ship Via codes. |
DFT F.O.B. | Leave this field blank to default to the FOB code as entered in the Billto File for each customer. Enter a code, such as W for our warehouse if most orders entered at this work station require the same FOB code. Refer to the Classification Codes File for a list of valid FOB codes. |
DFT Restocking Charges% | Leave blank if the restocking charge percentage on returns is decided on a customer-by-customer or case-by-case basis. Enter a percentage from 01-99 (with no decimal places), if you have a set restocking charge percentage. It can be overridden in Order Entry. |
DFT Price List | Enter the default price list to be displayed when accessing the Item Search program. If this field is left blank, code LP is assumed. |
Dft Mfgr | Leave blank for normal use of the three-character manufacturer portion of the Item# field on Order Entry and Inventory Inquiry. Enter an actual manufacturer code if you deal primarily with the products of one manufacturer. Enter *NO if you want the cursor to skip the Manufacturer Code field and start from the color#. |
DFT Roll U/M | If you sell rolled goods enter SY, LF, SF or FT to automatically default to either square yards, lineal fee, square feet, or feet/inches. This default is used when you leave the U/M field blank on the Order Entry screen for rolled goods. FT is the usual entry. |
DFT Serial# Roll Search View | This code controls the default inventory screen format for serialized items and rolled goods. You can choose from five formats. These formats do not apply to items with their own special formats, such as marble and stone slabs. |
DFT Days-Old to Highlight |
Enter the number of days old a serial number has to be in order to have an asterisk (*) placed next to the date received on the Order Entry serial number screen. Example:NV1006* (the asterisk denotes that the item is over the Days old specified in either the Control Panel or the Item File. This setting does not apply to the serial number screen accessed via Inventory Inquiry. The asterisk (*) is used to highlight serial numbers at least this many days old. This field is overridden by the "days old" parameter in the Item File for each specific item, if that field is used. |
Auto Search Phone# File From Customer Search Program | Enter Y, if you want the customer (Billto) Search program to search the phone number file (as well as the Billto file) when searching by phone number. This accesses the F10 screen of the Billto file. |
If the work station is restricted by the following fields the following programs are affected as follows:
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Restrict This Work Station to DFT Company# | Enter Y to restrict the user from seeing, entering, or updating transactions or records from other than the assigned company number. This restriction applies to all Order Desk System programs, as well as many other programs, but it does not affect all applications. Users with global system access are not restricted to this company in all programs. |
Restrict This Work Station to DFT Warehouse | Enter Y to restrict the user from seeing, entering, or updating transactions or records involving any other than either the search or default warehouses as assigned on the first screen of the Control Panel. This field is ignored if assigned to warehouse ALL. This restriction applies to all Order Entry programs, as well as many other programs, but does not affect all applications. Users with global system access are not restricted to this company in all programs. |
Restrict This Work Station to DFT Manufacturer |
This field is meant for order entry, order inquiry, and inventory inquiry purposes only. It is designed for users that work at outside companies (such as your suppliers) to be able to access your system but only see or create orders with their assigned manufacturer code. This manufacturer restriction does not apply to other areas of the system such as reporting, accounting, or warehouse management. Refer to the Business Entities File if you are interested in global (system-wide) restrictions to data. |
Restrict This Work Station to Selected Branch# |
Enter Y to restrict the user from seeing, entering, or updating transactions or records involving any other than the branch you enter within this parameter. This parameter only affects certain menus and programs, such as the Order Entry System. This restriction also applies to the Order Entry Reports, and when posting cash. This functionality is useful for companies that have multiple branches that independently list and post cash. |
Restrict This Work Station to Mfgrs Assigned to DFT Company# | Enter Y to restrict inventory access to manufacturers that have the designated company numbers in the Manufacturer File. This restriction applies to all Order Desk System Programs, as well as many other programs, but it does not affect all applications. Users with global system access are not restricted to this company in all programs. |
Restrict This Work Station from Updating Orders At Status "S" | Enter Y to restrict users at this work station from changing or cancelling an order/line with a status code of S (shipped). |
Screen 2 - Order and Invoicing Options
Field | Description |
Allow Order if Qty Not Available | Enter Y to allow the order entry operator at this work station to place orders against stock even when the message "Not Enough Available" is displayed. Enter N if you do not want the operator to be able to place orders against the stock when this message is displayed. Enter N if the operator is not permitted to use judgment regarding borrowing stock that is currently held or ordered by other customers. Enter X if you do not want to allow the operator to place orders exceeding the quantity available, and if you do not want serial numbers with no quantity available to appear on the order entry serial number display. Entering Y can cause inventory available figures to become negative. If you enter Y, proper management controls must be in place to ensure negative inventory is resolved by de-allocating one customer's order to service another order for the same inventory. |
Allow Order Desk to Invoice | Enter Y if the order entry operator at this work station is allowed access to the point-of-sale (F9) invoice function. This function creates an invoice without first creating a pick list. Enter N to disable this function at this work station. |
Retail Environment |
Enter Y to grant access to various retail features and screens. The retail environment protects and drops certain fields that are primarily applicable in a wholesale environment. It also assumes that each order has an entry in the Salesperson# field of the Order Header screen, and that the salesperson name prints on the point-of-sale invoices generated. The Retail Environment parameter only needs to be activated at the workstations that require the retail-oriented features. You can operate with some control panels having the retail environment activated and other not activated (Retail Environment = N). The retail environment option fine-tunes certain aspects of the system including the following: Activates the display of "balance due" for all orders on the Order Inquiry program Activates printing salesperson names on invoices and acknowledgements |
Cash Register Screen | Enter Y to activate the Cash Register screen. The Cash Register screen appears instead of the Print Selection Screen when an order is completed. It includes all of the print selection options, in addition to fields for the entry of cash, check, and/or credit card payments. It can display charge amounts and balance due for cash transactions. Enter Y if this work station is operating in a retail or cash counter environment. |
Variable Charge Field | This parameter defines the variable charge field on the last screen of the Invoicing program. This field affects only the invoicing program. It specifies which of the three variable charge codes to display in addition to the Freight field, which is always available. HC causes the invoicing program to display a field for handling charges when each invoice is processed. DC causes invoicing program to display a field for delivery charges when each invoice is processed. PC causes the invoicing program to display a field for packing charges when each invoice is processed. This entry is not applicable if you are using automatic invoicing by status code. |
Tax | Enter Y to always tax the Variable Charge field. Enter N to never tax the Variable Charge field. Enter C to tax the Variable Charge field only if the customer is taxable. |
G/L# | Enter the general ledger account number for the Variable Charge field. |
Invoicing Default B/O Code | Enter 1 if default is not to leave the unshipped quantity open when an item is partially shipped. Enter 2 if the default is to leave the unshipped quantity open when an item is partially shipped. Code 1 automatically cancels unshipped quantity. Code 2 leaves it open. This parameter is automatically overridden when order handling codes are used on orders and invoices. Code 1 is also referred to as "Fill/Kill," because items that are not filled are canceled. Code 2 is referred to as "Ship As Available," since all uninvoiced material is left open for later shipment. |
Invoicing Status Codes | Enter the status codes that orders must have in order to be invoiced. Orders lines not at this status are not invoiced, unless these defaults are overridden at the time of invoicing. |
Make JobName Mandatory on O/E |
Entering a job name can help in tracking orders and in reporting. This field is on the lower right-hand side of the Order Entry Header screen, and prints under the customer's purchase order number on all documents. Options
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Charge Tax on Freight | Enter Y to default to taxable for miscellaneous charges in Order Entry. Enter N to default to non-taxable for miscellaneous charges. This parameter affects only taxable customers and orders. It automatically enters a "=" sign at the end of the F6 line description to tax the F6 line. Set this parameter in accordance with local tax regulations. |
Auto-Transfer? | Always enter Y if you have inter-warehouse transfers to ensure that any stock drawn from a warehouse other than the warehouse on your order header screen is transferred. We recommend always setting this field to Y. |
Length Control, in Inches | This default is for rolled goods only, and controls which rolls display on the Roll Search based on the quantity you enter. For example, if you enter a length control of 120 inches, when you enter an order for 40 ft, the system searches for all rolls at least 40 ft less 120 inches, or 30 ft. If the length control is 0 inches and order is for 40 ft, the system starts the search at exactly 40 ft. If the length control is 999 inches and the order is for 40 ft, the system starts search at 0 ft and displays all rolls, regardless of size. We recommend that you enter a value between 60 and 999. |
Min Deposit On Cash Reg Scrn | If you use the Cash Register screen, you can use this field to specify a minimum deposit percentage to collect for all COD or cash orders. This is primarily for goods that are shipped or picked up at a later date or for special orders. For example, entering 50 in this field causes the system to suggest a collection of 50 percent of the order total. On the Order Desk Invoicing screen, when goods are partially shipped, the program always suggests the amount to collect that will pay for all invoiced material and ensure that a 50 percent deposit remains on all back ordered non-stock material. This is a powerful tool for regulating complex, multiple shipment, or multiple payment orders. |
Auto-ISO Option |
Enter a Y in this field to allow the system to automatically select the best stock when placing an order from this workstation. The other options are:
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ISO Border Color | Enter a color code in this field to control how the ISO screen border is displayed. |
Line or Window | If you chose a color in the above field, use this field to choose whether the color border displays as a window or within a thinly lined box. |
Mandatory To Key Description/Reason For Order Change or Cancellation | Enter Y if you require a reason for changing or cancelling each order. The reason or description is stored on the orders notepad. |
Mandatory To Have Valid Non-Blank Order Handling Code on All Orders | This option enables you to make order handling codes a mandatory field on Order Entry and incoming EDI orders. Enter Y in this field to force this workstation to use order handling codes. Set the Control Panel used for inbound EDI orders in order to control this feature for EDI or have this setting put into any customized EDI maps. |
Allow A Price Override To Bypass Error Message On "Locked Out" Items | Enter Y if you allow this work station to override the price for customers not allowed to purchase certain materials. |
Auto-Display Bill-Of-Material Windows on Order Entry | Enter Y if you want to auto-display the Bill-Of-Materials screen. Enter N if you do not want to auto-display the Bill-of-Materials screen. In general, users entering orders while on the phone with customers should set this field to Y, whereas users placing orders from faxes should set this field to N. |
Screen 3 - Inventory, Warehouse and Printing Options
For information on the F2=Printer Overrides function, refer to Establishing Printer Overrides.
Field | Description |
Print Orders on |
Enter the printer ID on which customer orders should print. This controls order acknowledgements, quotations, and point-of-sale invoices only. Pick lists and other warehouse documents are usually controlled in the Warehouse File program. Pick lists print only on the printer designated here if no pick list printer is designated in the Warehouse File. This setting also controls the printing of Direct POs Direct POs can be printed from the following locations:
Prior to 2011 direct PO printer settings were made via menu option SET 36 - Maintain Pick List Printer Format. |
Print P/Os on | Specify the printer ID for purchase orders. |
Print Invoices on | The printer ID here is used for regular batch invoices. Point-of-sale invoices (via F9), print on the printer specified in the Print Orders option. |
Print Credit Held on | The printer ID entered here is used for printing an acknowledgement of a credit held order when orders are automatically diverted to a credit hold. You should ensure this printer is in the credit department. Enter XX if you do not have a printer in the credit department, or if your credit department works with the credit screens and does not require a printed acknowledgement that an order is on credit hold. |
Print Packing Lists on | Enter the printer ID for the printer on which you want the packing lists to print. Packing lists are a print option in the Warehouse Shipping Reports Program. They print on the same form as picking lists and are very similar to picking lists. This option pertains to packing lists that are generated using the Warehouse Shipping Reports option, as well as to individual packing lists printed via the F10 print option in Order Inquiry. |
Print Checks on |
Enter the printer ID if you want to print checks on a specified printer. If this field is blank, checks print to your default system printer. Enter a "?" in the Form Codes setting to access a listing of all the available check formats. The listing of check codes that appears when "?" is entered comes from the FormsCode table in the System Tables Maintenance program (Set 29). |
Form Code |
This code is used to indicate special print instructions. Some of the available codes are:
The Form Codes are created and maintained in the FORMCODES table accessed via menu option SET 29. |
Print Cash & Carry Labels on | The setting sets a default printer for cash and carry labels. This feature allows a customer to buy inventory in a retail setting (such as items stored behind a counter) and carry it out instead of having to go through the warehouse. A label is printed at the counter to show that the customer has paid for the material. As soon as the order is processed, the system directs a label to be generated. These cash and carry labels automatically bypass the pick label pool. |
Price on Pick/Pack Lists | This parameter controls whether or not prices print on pick and packing lists. If you enter C in this field, a unit price prints for each line of a COD or cash order. Enter Y to always print a unit price on every pick list. Enter N to never print the unit price on the pick list. Note that COD and cash pick lists always show the total amount of the order, regardless of the settings in this field. |
Auto-Print PO Date Change Report | Enter Y if you want a report of back orders affected by changes in ship dates on purchase orders, when changes are keyed using the Update Shipping Data program. Also specify the ID of the printer on which you want to print this report. |
Default Spool file action |
The system, including Navigator, use the Output Distribution System (ODS) to distribute documents. This setting includes the following settings for a default spool file setting.
Prior to this setting being added, in 2014, the ODS Spool file default was "Leave as is". With the Leave as is option, the document goes into the ODS spool file where it can be accessed and printed, held or deleted. |
Allow Other Ref# |
If "Y" use Label This setting activates the F11 function on the Update Order Status application (WAR 5). This functionality allows an operator to enter cross reference information such as fabrication numbers or operator names too help track inventory through production. |
DFT Inventory Screen Type |
Leave blank unless you want one of the special Inventory Screen type codes to be used as a default each time you access the Inventory Inquiry program. Enter a "?" in the TP (type) field in Inventory Inquiry for a list of type codes and their meaning. |
Enabled for BarCode Scanning? | Enter Y if a bar code scanner is attached to this work station. |
R/F Code for Work Station | This code is used to identify the terminal as an RF device. RF indicates hand-held radio frequency devices. This code also specifies the type of RF terminal needed for programs to format screens correctly. Enter Y to identify the terminal as RF. |
Work Station Type |
Enter the work station type in order to define what the work station is used for. For example, if the type is C, it a cutting work station located near a cutting machine, on which orders are updated to the cut (X) status. This feature also allows the cutting station operator to override the default printer selection and choose a different printer. This can reduce the time it takes to retrieve labels, and gives you flexibility in printing labels. Another work station option is V - Vehicle Mounted RF (Wide screen). This workstation type is meant for vehicle mounted RF units in a warehouse environment. The "wide screen" mode displays system directed picking information (i.e. the next 10 picks) in addition to the normal RF menu. This workstation type is intended to work with the Build-A-Pallet application with the Integrated Warehouse Management System (IWMS). |
Inventory Inquiry Type Codes |
This setting applies to the Navigator Order Management application. It allows you to select the display format on the Navigator Order Management Inventory Inquiry window. When option 5 (Show in other Reference # Format) is selected, the "Other Ref#" column displays after "UM" and "Date Received" is pushed to the last column. |
Prompt for Signature at Time of Print |
This option allows the system to interact with a third party application to capture a customer signature's on the following documents related to order entry:
If this setting is activated, an F17 key on the order entry cash register screen allows for the printing of digital signatures. This functionality is controlled by a license key. Without this key, you will not see the option in the control panel or on the print option screens. |
Warehouse Order Status Update Requires Scan of: | Enter Y beside each field that you require bar code scanner to scan, when scanning bar code pick or ship labels. The answers to this question require knowledge of the bar code labels and warehouse functions that you will use. These parameters are used by the Order Status Update program on the Warehouse Functions Menu. |
Establishing Printer Overrides
The F2=Printer Overrides function, on the third screen of the Workstation Control Panel, allows you to establish printer overrides. This provides users flexibility in setting their own printer override criteria that will not be overridden with each release or patch. For example, if you have one tray on a specific printer set up to print invoices, you can use this feature to ensure it doesn't get overridden when the system gets updated.
Form (such as Invoices, Bill of Ladings) printing defaults are established. In most cases, these defaults are left blank so if form defaults are not set via a control panel the defaults will be used.
1. The F2 - Printer Override function is located at the bottom of the third screen of Control Panel Settings.
2. Pressing F2 exposes the following screen.
3. Choose the type of document you want to set overrides for. A limited set of laser documents are available for these new settings. Enter a U in the appropriate Opt column and press Enter. The first, of three, printer override screen settings appears.
Some fields on each of the screens are system supplied and cannot be updated. The remaining input capable fields can be updated. However, it is the recommendation that only fields circled or highlighted be updated.
Setting | Description |
Library | Specify the library where the file is located. |
Printer | The printer where you want to send these forms. You might want to consider making this a dedicated printer. For example, if you are setting this workstation up to print invoices the printer assigned here should be dedicated to running only invoices. |
Output Queue |
Sends the forms to a spool file where they can stored to be printed later possibly by night jobs. If you change the output queue on this screen, it changes your printer ID on the work station control panel. |
Source Drawer | Allows you to designate a drawer on the printer for special use. This allows you to keep it loaded with your invoice or BOL forms. Valid values range from 1 through 255. |
Press F11 to display the second page of settings. Although this screen contains several settings, we recommend that unless your application is unique you keep the system defaults for all of them except the ones circled below.
Setting | Description |
Number of Copies | Specify the number of copies of each form you want to print every time you submit a print job. |
Hold Spool File |
Specifies, for spooled output files only, whether the spooled file is held. The spooled file can be released by using the Release Spooled File (RLSSPLF) command. The following values are allowed:
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Save Spool File |
Specifies, for spooled output only, whether the spooled file is saved after the output is produced. This parameter overrides the save value specified in the printer file or in other called OVRPRTF commands. The possible values are:
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Press F11 to proceed to screen three.
Although this screen contains several settings, we recommend that unless your application is unique you keep the defaults (leave the fields blank) for all of them.
The default invoice overlay is entitled SHELLOVL. This overlay does not display logos. For an additional charge, Kerridge can customize an overlay to include your logo and include other customizations.
For detailed information on any of the settings contained on the three override screens, enter the command OVRPRTF, then press F1.